Posted on 24/09/2024
Every UK business needs a registered office address, which is the location where it is officially registered at incorporation. Also, the address is available to others, as it is displayed on the Public Registrar at Companies House.
The registered office address you pick must be a physical address in the UK. Also, it must be in the same country the business operates in. For example, a business registered in England would have an English address.
Also, the location you select must be able to accept mail and packages and sign for documents when necessary. For this reason, you might be eager to know how mail is handled at a virtual registered office.
We make it easy to access and manage your mail. Once you have signed up for a registered address at one of our virtual offices in the UK, a team member will collect mail on your company’s behalf.
We are more than happy to hold your letters for collection or forward them to your specified address.
Rest assured, someone will always be on hand to sign for a package or pick up your mail from a governing body, such as Companies House or HMRC (Inland Revenue).
You can sleep well at night knowing you haven’t missed an important letter, which will allow you to focus your time and attention on running your business.
However, if you want mail sent to our location that isn’t from a governing body, you must purchase Business trading use.
A business owner might feel overwhelmed with the level of mail their company receives each day.
As you will be focused on many tasks, letters might start to pile up after a couple of days, which could result in a messy, unorganised environment.
As a result, your important post might become lost in the crowd or be easily misplaced or damaged.
As the virtual office team will ship your mail in one package, you will have instant access to important letters to ensure you never miss an important notification or reminder from HMRC or Companies House.
HMRC, Companies House, and other governing bodies will send various mail to your registered office address when necessary.
For instance, they might send:
· Official reminders
· Registration forms
· Notifications
It is imperative to respond to HMRC notifications upon request, especially if you need to submit your company’s Annual Accounts.
If you fail to do so, you might receive a large fine or penalty, which could impact your company’s financial security.
Yes, the public will have access to your registered office address, as it is added to the Public Registrar at Companies House.
As a result, anyone can look up your business online to find out where it is located.
Unfortunately, this might be a security concern if using your home address, as you likely will not want the general public to have access to your personal information and visit your home any hour of the day or night.
Rather than using your real street address, you can use a virtual office as a registered address for a fee.
It will provide peace of mind that your important letters will be signed and forwarded to you without fail, and you will not need to worry about unwanted visitors knocking on your front door.
As the public can view your address following a quick search online, a virtual office is a wise choice, as our virtual offices are available in prestigious locations.
For example, you could impress a prospective customer, client, or investor by investing in a registered address at one of the virtual offices in Mayfair.
Alternatively, you can choose from other impressive virtual offices in London, or you can select a registered office address closer to you in Liverpool, Edinburgh, Bristol, Birmingham, Manchester, Reading, or Leeds. The choice is yours.
You can enjoy all the benefits of a virtual office while using it as a registered office address. For example, many virtual offices provide various services to reduce business overheads and improve productivity.
For example, you can enjoy many perks of a physical office space, such as call patching, telephone answering, and fax-to-email services. It is a handy way to boost your company’s professionalism, lower overheads, and improve customer satisfaction.
When our team isn’t answering your calls, forwarding your mail, and converting faxes to emails, they can escort you and your guests to a meeting or conference room, which you can hire for an extra fee.
It will allow you to meet with clients, pitch to investors, or connect with suppliers in a professional setting.
Also, a video conference room is a perfect place to host a virtual call, as it can help your business appear much bigger and more established than it is.
While all the above is happening, you can rest assured that we will accept, manage, and forward your mail from Companies House, HMRC, or another governing body, so you never miss an important letter.
Choosing a virtual office for a registered office address is an intelligent choice. It will allow you to relax in the knowledge that your mail will be accepted and signed for when delivered to the physical office space.
Also, you can choose a prestigious address to ensure you wow a prospective client, investor, or supplier when they look up your business online.
It is an easy way to improve your business organisation, and you could even take advantage of various benefits of an office, such as call patching and telephone answering.
Would you like to learn more about our virtual offices? Don’t hesitate to call our friendly, helpful team on 0207 692 0608. We are happy to answer any questions you may have to make an informed choice and can help you find the best virtual office for your business’s needs.
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