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Office Space, Etiquette in the office space |
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The office space can become a busy place. Everyone is in a rush to make sure a project is going to meet deadline. People running back and forth to gather information or relaying statistics can be hectic. Employees typing away to make sure a report is done right need to be able to focus. The office manager needs to know about calls that come into the office. The office space can either be chaos or cooperative.
Etiquette in the office space is easy to practice if you follow some basic principals. The first one is respectful of sound. In grade school they teach the use of inside voices. The office space should be a place for inside voices. When you are having a conversation with someone, be aware of how loud you are talking. The loud voice can be a distraction for someone who is trying to get a report ready. Keeping your voice down can help to relieve some of the stress the workers are feeling in the office space.
You should always remember what your voice sounds like on the phone as well. Just because you are having a bad day does not mean the caller should experience it. Before you answer a phone call, stop. Take a breath, smile, and think of something that can make you smile. A cheery attitude on the phone can open up so many more doors. A grumpy or sour attitude will close those doors quickly.
The phone is another place to practice proper office space etiquette. Answering a call for someone means taking a proper message. It is not enough to tell someone so-and-so called. It may be important to know where they called from or when they called. If a message was left, repeat the message after you write it down to make sure you got it right. The person on the other end of the phone call can verify you wrote it correctly. This ensures there are no mistakes or misguided information being given. Messages in the office space are extremely important.
When you type memo's or emails to another employee, office space etiquette should always be used. Address them by their proper name. State your purpose in an appropriate business manner. Let them know what you are expecting, whether it is a return message or phone call. This ensures the office space remains running smoothly.
By following simple office space etiquette you can help relieve some of the stress and anxiety that comes from the job. This is something that will not go unnoticed. People will appreciate the time you took to be considerate and thoughtful. In return, you can expect the same treatment in the office space.
It may not be that someone will treat you with the same respect. However, if you continue to show the office space etiquette on a regular basis others may follow suit. This can make it more pleasurabe in the work place. Etiquette in the office space is not hard. It is a matter of common sense and respect. Being respectful of your self and others will only create a better work environment. |
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